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 Student Record Information

Academic Calendar
The academic year is divided into two 15-week semesters and a four-week Winter Term (see the Academic Calendar on the inside back cover). Each semester consists of approximately 13 weeks of classes (not including a one-week break in each), a three-day reading period and a four-day evaluation period. During the reading period there are no classes; it is a time in which term papers can be finished and work reviewed in preparation for examinations. Within each 15-week semester, Oberlin College offers first and second module courses that are approximately seven weeks in length.

Registration
Students are eligible to receive credit only in those courses for which they officially register or add through the web-based student record system or with the Office of the Registrar.

Students register for courses at Oberlin using the web-based student record system. Registration is offered in November for the spring semester and in April for the fall semester. New students are offered the opportunity to submit a list of course choices during June before coming to campus. From the list, a limited number of courses will be confirmed; students complete the registration process on campus in late August just prior to the beginning of the fall semester. New students who matriculate at Oberlin in the spring semester register on campus prior to the beginning of the spring semester. Registration is by assigned time periods, with times determined by the number of completed credit hours and registered hours in progress. All on-campus students are required to meet with their advisor before registering.

Changes in Course Schedule
PLEASE NOTE: Deadlines for adding and dropping courses will change for all students beginning fall semester 2004. Please refer to the Academic Calendar published inside the back cover for complete information about the new deadlines.

Enrollment
At the beginning of the semester, all students must confirm they have returned to campus by enrolling in person at the Office of the Registrar. Students not enrolled by the end of the first week of classes are dropped from their courses and withdrawn. A student's enrollment may be held for outstanding obligations such as an unpaid bill, an overdue library book, or a required meeting with a dean.

Enrollment Status
To qualify for full-time standing a student enrolled in a bachelor's degree program must be registered for at least 12 semester hours.

The College of Arts and Sciences and the Conservatory of Music have different policies concerning the minimum number of hours required of first-year students as well as separate policies about academic standing and part-time enrollment. Please see the relevant sections of this catalog for this information.

See:
College of Arts and Sciences, Advising & Academic Standing
Conservatory of Music, Advising & Academic Standing

Tuition and Enrollment Status
The semester's tuition and a student's enrollment status are based on the courses for which a student is registered at the end of the add/drop period for semester courses, the eighth class day of the semester.

Good Academic Standing
The College of Arts and Sciences and the Conservatory have standards for good academic standing that require a minimum number of credit hours completed each semester (for students who matriculated prior to fall 2004) and a combination of minimum number of completed credit hours and GPA (for students who matriculate fall 2004 and later). Please see the relevant sections of this catalog for this information.

Degree Progress
The College of Arts and Sciences and the Conservatory expect that students in the Bachelor of Arts and Bachelor of Music programs will maintain an average course load so that a degree is earned in eight semesters. Students in the Double-Degree program are expected to maintain an average course load so that a degree is earned in ten semesters.

Health Certificate and Physician's Statement
Prior to initial enrollment and registration, all new students, including Language Teaching Assistants, must file with the Office of Student Health a health certificate and results of immunizations and laboratory tests as specified on the Student Health Questionnaire.

Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, states requirements regarding the privacy of student records. FERPA governs release of records maintained by an educational institution and access to those records. In accordance with this legislation, Oberlin College has established standards governing the release of student "directory" information to third parties and of academic information to parents or guardians.

Oberlin College does not routinely send mailings to parents or guardians regarding a student's academic record. The College will, however, release grades and information regarding academic progress to parents or guardians upon receiving written permission from the student.

The complete policy regarding confidentiality of records is contained in the Student Handbook. Please see the Handbook for more information.

Final Examination/Final Project Regulations

The final examination schedule is determined by the Office of the Registrar and is posted on the web before the beginning of each semester.

Final Examinations: An individual student may not take a final examination at other than the scheduled time (not even at the time allocated to other sections of the same course) without special permission from the Dean of Studies (for courses in the College of Arts and Sciences) or the Conservatory Assistant Dean (for courses in the Conservatory).

Final projects: With the exception of certain musical performance examinations, auditions, and other Conservatory assessments, final projects are due during the evaluation period at the final examination time as scheduled by the Registrar. Any in-class component must be scheduled at the final examination time and is limited to two hours.

To view the entire final examination schedule and policy, see www.oberlin.edu/regist.

Transfer of Credit

See "Transfer of Credit" in the College of Arts and Sciences and the Conservatory of Music sections of this catalog..

Class Standing

Class standing is determined by the total completed hours at Oberlin and transfer hours.

For students in the College of Arts and Sciences, class standing is as follows:
Class Credit Hours
Freshman 0-23.99
Sophomore 24-52.99
Junior 53-81.99
Senior 82-112  

For the Conservatory of Music, class standing is as follows:
Class Credit Hours
Freshman 0-23.99
Sophomore 24-56.99
Junior 57-89.99  
Senior 90-124.00  
5th-Year
(double-degree students)
90-124.00
(graduate students in integrated five-year programs)
124-155.00


Grading Policies

PLEASE NOTE: A new grading policy will take effect for all students matriculating at Oberlin College fall semester 2004 and later. Please see the relevant Arts and Sciences and Conservatory of Music sections of the catalog for the new policy.

Since variations in grading policies exist between the College of Arts and Sciences and the Conservatory of Music, please consult the relevant sections of the catalog for the policy for Arts and Sciences and for the Conservatory.

Graduation Rate

In 2002-2003 the completion or graduation rate for students who entered Oberlin College in 1997 on a full-time basis was 81 percent. In 2002-03 the completion or graduation rate for students who entered Oberlin College in 1996 in the five-year, double-degree program was 80 percent.
    
   
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