Reserving a space:
Your journey to find a rehearsal or performance space starts with a browser program known as Virtual EMS. From any on-campus computer – follow the steps outlined in “3 Easy Steps to Virtual EMS”. This will allow you to see what is available to reserve. Once you have a time and place in mind, please use the forms below to reserve your venue!
Already familiar with EMS? Click here to start browsing for space from any on-campus computer!
Scheduling Procedures and Forms:
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3 Easy Steps to Virtual EMS |
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Scheduling Procedures |
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Concert Scheduling Request |
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Concert Hall Rehearsal Reservation |
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Recital Date Change |
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Chamber Ensemble Rehearsal Reservation |
Requests for scheduling a classroom are accepted beginning on Fridays for the following week (Monday – Sunday). These requests are accepted via email (ConPro@oberlin.edu) or in person at Bibbins 234.
Concert Programs:
The Concert Production Office prints and distributes concert programs for all supported Conservatory events. The department recommends that all recital programs be submitted to the office (Bibbins 234) two weeks prior to the performance date to ensure appropriate attention to advertising, proofing and the preparation of production staff support for special equipment, tuning and/or audio needs.
Please open/download the “Program Template” below for instructions on how to prepare and submit a recital program. Students will also need to submit the “Recital Program and Information Form” when turning in the typed program to the Concert Production Office. Programs will be processed in the order in which they are received.
Note: No dedications or personal messages of any type may appear on the printed program. (See Conservatory Faculty Guide, p.46). A performer wishing to make a dedication or other statement may provide a separate program insert to be distributed with the printed programs.
Program Forms:
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Recital Program and Information |
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Program Template |
Additional Useful Information:
Conservatory Audio Services Department
We provide recording and sound reinforcement services for Conservatory Majors in the following areas: Warner Concert Hall, Kulas Recital Hall, Finney Chapel, Cat in the Cream Coffeehouse, Fairchild Chapel, and Hall Auditorium. The fee for a Recording Session or Sound Reinforcement is $35.00/hour.
PLEASE NOTE: The Con Audio department requires that all requests be submitted 2 weeks prior to the concert/recording session date. Requests made after that time cannot be guaranteed.
Con Audio For Recitals:
Junior, Senior, Artist, Performance Diploma, and Master’s Recitals are automatically recorded for a fee of $50.00/hour unless the performer fills out the Service Cancellation Form at least one week prior to his/her recital. It is the performer’s responsibility to see that the Audio Services Department is notified as to any specifics and/or audio needs pertaining to his/her performance.
Con Audio For Recital Rehearsals:
If you are having a Recital Rehearsal and require our services, you will be billed for this at a rate of $35.00/hour.
Contact Mary Sutorius, Conservatory Audio Admin. Assistant (Central 33) at 440-775-8272 or e-mail (ConAudio@oberlin.edu) for more information.
Con Audio Forms:
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Con Audio Sound Reinforcement |
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Con Audio Recording Request |
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Con Audio Service Cancellation |
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Con Audio Employment Application |
More Helpful Concert Production Services:
Lockers
Not sure where to store your instrument? We can help! Just fill out a locker request form and return it to Bibbins 234.
Locker Form:
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Conservatory Locker Request |
Joining our "crew":
The Concert Production Department supports all Conservatory sponsored recitals with ushers and stage crew staff.
Ushers are responsible for greeting guests and distributing programs as well as managing traffic flow in and out of the performance venue during concerts. They are required to arrive at the performance site 30 minutes prior to the event as well as remain after the end of the event to collect programs in the hall.
Stage crew staff members are responsible for the accurate and timely setup of the stage for Conservatory performances. They are required to report to the hall 30 to 60 minutes prior to the event time to prepare the stage. The staff coordinates the start of the concert with the ushers and performers. They are also responsible for operating the concert hall lights before and during the performance. The stage crew staff are required to communicate with the performers prior to the concert to prepare for any setup changes that may be needed during the concert. At the end of the concert, the crew is responsible for the tear down of the stage setup in preparation for the next performance.
Interested in joining our stage crew staff or being a Conservatory usher? Work-study jobs are now available! Please contact Eric Cowley for more information at 440-775-5281.
For more information, please feel free to contact us:
Director: Kim Aseltine; Kim.Aseltine@oberlin.edu
Facilities Manager: Eric Cowley; Eric.Cowley@oberlin.edu
Administrative Assistant: Heather Martin; Heather.Martin@oberlin.edu
Conservatory Bibbins 234
Phone: 440-775-8610