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Guidelines
for Students
Receiving Project Credit
There are three
steps students must take to receive credit for Winter Term
(see Winter Term Calendar
for deadlines):
1. Register for a project
2. Complete the
project (reporting any changes as instructed in Changes to
Registration)
3. Report to
the sponsor the completion of the project.
If a student follows
the guidelines (and meets the posted deadlines), he or she
should have a problem-free Winter Term. If something should
go wrong, the most important step is to correct it immediately.
It is especially important for students in their final year
of enrollment at Oberlin to check their transcripts to confirm
that their Winter Term credits are correctly entered, and
to determine if they need to complete an additional Winter
Term project during their final January of enrollment. Students
may be denied graduation over unregistered Winter Term projects.
Even if a student
is not close to graduation, students and advisors are strongly
encouraged to check the student’s transcript and make
sure all is in order. At the same time, students should think
about any plans they have that might complicate the completion
of Winter Term requirements, such as being abroad one semester
or on leave. Anticipated problems can usually be resolved
by speaking with the appropriate dean (Kathryn Stuart in the
College; Marci Alegant in the Conservatory).
A note on the
transcript students will receive at spring semester enrollment.
The transcript a student receives for Spring semester
enrollment should show the registration number, project type
(individual/group) and credit (1.0 or 0.5) for just-completed
Winter Term projects. Following the amount of credit, this
transcript will read "In Progress," as faculty sponsors
will not yet have submitted grades. If this transcript does
not show the information listed above, the student did not
register properly (see Appealing a Problem). In March or April,
the student will receive a Winter Term verification card from
the Registrar showing the project title and the grade earned
for the project (Y for completed; N for not completed).
Appealing
a Problem. If a student or advisor detects a problem
(e.g., project not listed on the January transcript, wrong
amount of credit, or an unexpected grade on the verification
card), he or she should consult first with the sponsor. If
the problem is the result of not following a posted deadline
or guideline, the student must appeal to the appropriate dean
for a resolution (Kathryn Stuart in the College; Marci Alegant
in the Conservatory). If the problem is resolved, a student
may then present his or her materials to the Registrar for
entry on the transcript.
A student should
present his or her appeal in the form of a written explanation
of the situation, together with supporting information (such
as a letter from the project director, when applicable) and
a memo from the sponsor, contributing what they know about
the project. The appeal must be made to the appropriate dean
by the end of classes in the Spring semester immediately following
the Winter Term in question. If a student will be short the
Winter Term credits required for graduation, the student must
appeal to the appropriate dean to make up the missing credits.
In the College of Arts and Sciences, this will normally be
accomplished by the student completing a "Summer Winter
Term.
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